DVA Circular 2021-06 – NOTICE OF ANNUAL GENERAL MEMBERSHIP MEETING Via ZOOM Conference

DASMARIÑAS VILLAGE ASSOCIATION INC.
Town Hal Bldg., 1417 Campanilla Street
Dasmariñas Village, Makati City
Tel. No.: 88432262 / 88439138; Fax No. 8810-2795
Email: [email protected]
Mobile: 0917 712 2117; 0917 702 5050

February 12, 2021

NOTICE OF ANNUAL GENERAL MEMBERSHIP MEETING
Via ZOOM Conference

Dear Members:

Notice is hereby given that the annual virtual meeting via ZOOM Conference of the members of the Dasmariñas Village Association, Inc. (“DVA“) will be held on Sunday, March 14, 2021 at 4:00 p.m. in accordance with the By-Laws of the Association.

Please find below the Agenda for the said meeting.

A G E N D A

1. Call to Order
2. Determination of Quorum
3. Approval of the Minutes of the Last Annual Meeting
4. Approval of 2020 Annual Report and Audited Financial Statements¹
5. Ratification of Acts of the Board of Governors
6. Election of Governors
7. Canvassing
8. Declaration of the Results of the Voting
9. Other Matters
10. Adjournment

(SIGNED)
Jose Ma. L. De Venecia
Corporate Secretary

Notes:

If for some reason you cannot attend the virtual meeting, kindly send your duly accomplished proxy form to DVA office and submit the same to the DVA Secretary, not later than 5:00 pm, Monday, March 8, 2021. Any form of proxy (other than the attached) shall not be honored.

The meeting shall be conducted by Zoom videoconference. DVA reserves the right to disable video and use only audio to improve the quality of the connection.

Members (or proxy holders) who wish to attend the meeting may register by submitting to the DVA Secretary (through the email address indicated above), no later than 5:00 pm, Monday, March 8, 2021, a copy of his or her valid government issued photo ID, contact number, and email address. After registration, DVA will send a confirmation email with the ZOOM link invitation to the meeting.

Voting shall be conducted in the manner described in the DVA Election Rules for the 2021 Annual General Membership Meeting, which shall be distributed together with this Notice. The email address of the Committee on Elections is included in the DVA Election Rules.

¹ The Annual Report and Audited Financial Statements shall be distrubted at least 15 days prior to the Annual Meeting.